Assessor Resource

FNSACC406
Set up and operate a computerised accounting system

Assessment tool

Version 1.0
Issue Date: May 2024


This unit describes the skills and knowledge required to modify and operate an integrated computerised accounting system. This is generally under supervision and encompasses processing transactions within the system, maintaining the system, producing reports and ensuring system integrity.

It applies to individuals who within their area of responsibility use specialised knowledge, information technology and coordination skills to establish and maintain an organisational system.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Implement integrated accounting system

1.1 Implement general ledger, chart of accounts and subsidiary accounts in accordance with organisational requirements, procedures and policy

1.2 Set up customers, suppliers and inventory items in system to meet organisational requirements and reporting requirements of goods and services tax (GST)

1.3 Use appropriate technical help to solve any operational problems

2. Process transactions within system

2.1 Collate, code and classify input data before processing

2.2 Process wide range of cash and credit transactions in service and trading environment

2.3 Use general journal to make any balance day adjustments for prepayments and accruals

2.4 Regularly review system output to verify accuracy of data input and make adjustments for any detected processing errors

2.5 Perform end of financial year rollover

3. Maintain system

3.1 Add any new general ledger accounts, customer, supplier, inventory and fixed asset records as required

3.2 Maintain and update existing chart of accounts, customer, supplier, inventory and fixed asset records and subsidiary accounts

3.3 Customise chart of accounts to meet reporting requirements of organisation

4. Produce reports

4.1 Generate reports to indicate financial performance and financial position of organisation and for GST purposes as required or requested

4.2 Generate reports to ensure that subsidiary ledgers and accounts reconcile with general ledger

4.3 Generate reports, which ensure that bank account reconciles with bank statement, over at least two reporting periods

5. Ensure system integrity

5.1 Regularly back-up system to ensure against loss or corruption of data

5.2 Restore data from back-ups in event of loss or corruption of current data

5.3 Maintain secure record of all processed transactions for audit purposes

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Implement integrated accounting system

1.1 Implement general ledger, chart of accounts and subsidiary accounts in accordance with organisational requirements, procedures and policy

1.2 Set up customers, suppliers and inventory items in system to meet organisational requirements and reporting requirements of goods and services tax (GST)

1.3 Use appropriate technical help to solve any operational problems

2. Process transactions within system

2.1 Collate, code and classify input data before processing

2.2 Process wide range of cash and credit transactions in service and trading environment

2.3 Use general journal to make any balance day adjustments for prepayments and accruals

2.4 Regularly review system output to verify accuracy of data input and make adjustments for any detected processing errors

2.5 Perform end of financial year rollover

3. Maintain system

3.1 Add any new general ledger accounts, customer, supplier, inventory and fixed asset records as required

3.2 Maintain and update existing chart of accounts, customer, supplier, inventory and fixed asset records and subsidiary accounts

3.3 Customise chart of accounts to meet reporting requirements of organisation

4. Produce reports

4.1 Generate reports to indicate financial performance and financial position of organisation and for GST purposes as required or requested

4.2 Generate reports to ensure that subsidiary ledgers and accounts reconcile with general ledger

4.3 Generate reports, which ensure that bank account reconciles with bank statement, over at least two reporting periods

5. Ensure system integrity

5.1 Regularly back-up system to ensure against loss or corruption of data

5.2 Restore data from back-ups in event of loss or corruption of current data

5.3 Maintain secure record of all processed transactions for audit purposes

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Implement general ledger, chart of accounts and subsidiary accounts in accordance with organisational requirements, procedures and policy 
Set up customers, suppliers and inventory items in system to meet organisational requirements and reporting requirements of goods and services tax (GST) 
Use appropriate technical help to solve any operational problems 
Collate, code and classify input data before processing 
Process wide range of cash and credit transactions in service and trading environment 
Use general journal to make any balance day adjustments for prepayments and accruals 
Regularly review system output to verify accuracy of data input and make adjustments for any detected processing errors 
Perform end of financial year rollover 
Add any new general ledger accounts, customer, supplier, inventory and fixed asset records as required 
Maintain and update existing chart of accounts, customer, supplier, inventory and fixed asset records and subsidiary accounts 
Customise chart of accounts to meet reporting requirements of organisation 
Generate reports to indicate financial performance and financial position of organisation and for GST purposes as required or requested 
Generate reports to ensure that subsidiary ledgers and accounts reconcile with general ledger 
Generate reports, which ensure that bank account reconciles with bank statement, over at least two reporting periods 
Regularly back-up system to ensure against loss or corruption of data 
Restore data from back-ups in event of loss or corruption of current data 
Maintain secure record of all processed transactions for audit purposes 

Forms

Assessment Cover Sheet

FNSACC406 - Set up and operate a computerised accounting system
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

FNSACC406 - Set up and operate a computerised accounting system

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: